WAREHOUSE RESPONSIBILITIES:
- General shipping and distribution
- Maintenance of a centralized location for receiving deliveries
- Verification of each received order against the original purchase order
- Fulfillment and delivery of items ordered from stores inventory
- Intra-District mail delivery to all K-12 schools and the District Office
- Delivery of U.S. Mail to U.S. Post Offices – San Marcos/Escondido
- Disposition of electronic waste for disposal
For delivery discrepancies, order status, and follow-up on Purchase Orders, contact the Purchasing Department.
WAREHOUSE STOCK ORDERS:
The warehouse stocks a basic selection of commonly used office and custodial supplies.
WAREHOUSE STOCK CATALOG - BY ITEM NUMBER or DESCRIPTION
WAREHOUSE STORES ORDER PROCEDURE
RETURNS/EXCHANGES:
Please promptly inspect supply deliveries upon receipt at your site to ensure that needed return arrangements can be made within the vendor’s required timeframe. All returns and exchanges of recently delivered items requires the prompt submission of a Return to Vendor form to Purchasing (or Return to WH Stock form for WH stock orders). Any vendor communication regarding a change to a Purchase Order (including returns and exchanges) should be handled by Purchasing Department staff.
RETURN TO VENDOR PROCEDURE 11.30.22
RETURN TO VENDOR FORM
RETURN TO WAREHOUSE STOCK PROCEDURE 04.25.23
RETURN TO WAREHOUSE STOCK FORM
OTHER DISTRICT WAREHOUSE SERVICES:
A SPECIAL REQUEST FOR WAREHOUSE SERVICES form is required to request a service beyond Warehouse staff's regular responsibilities, such as:
- The moving of equipment or furniture from one site to another (5 items or less that can be moved by a single person). Be sure to have completed a SURPLUS AND ASSET MANAGEMENT FORM
- Pick up and delivery of boxes to various sites which cannot be accommodated on the daily mail delivery
- UPS shipments and vendor/supplier returns
- Pick up of Bulk Mail supplies at the Post Office
Please allow a least five (5) working days for the scheduling and completion of your request. Special Requests are processed in the order they are received. URGENT matters (a request involving the direct well-being of a student, e.g. health and safety or Special Needs equipment) are handled on a case-by-base basis.
RECORDS STORAGE AND RETENTION:
Please see Purchasing Department link (insert here) for off-site records storage and retention information.
(add a reference and a link to district warehouse forms tab)