Warehouse Services

WAREHOUSE RESPONSIBILITIES:

  • Maintenance of a centralized location for receiving deliveries
  • Verification of each received order against the original purchase order
  • Fulfillment and delivery of items ordered from stores inventory
  • General shipping and distribution
  • Intra-District mail delivery to all K-12 schools and the District Office
  • Delivery of U.S. Mail to U.S. Post Offices – San Marcos/Escondido
  • Disposition of electronic waste for disposal

Please direct questions regarding delivery discrepancies, order status, and follow-up on Purchase Orders to the Purchasing Department at the District Office (staff list).

WAREHOUSE STOCK ORDERS:

The warehouse stocks a basic selection of commonly used office and custodial supplies. Click here for the most recent Warehouse Stock Catalog. Click here  for instructions on how to place a Warehouse Stores order.

RETURNS/EXCHANGES:

Please promptly inspect supply deliveries upon receipt at your site to ensure that needed return arrangements can be made within the vendor’s required timeframe. All returns and exchanges of recently delivered items requires the prompt submission of a Return to Vendor form to Purchasing (or Return to WH Stock form for WH stock orders).  Add link and add instructions for both types of returns.  Any vendor communication regarding a change to a Purchase Order (including returns and exchanges) should be handled by Purchasing Department staff. Purchasing would then dispatch a Change Order, then communicate as needed with warehouse, accounting and site staff as appropriate, to process the change.

RETURN TO VENDOR PROCEDURE 11.30.20

RETURN TO WAREHOUSE STOCK PROCEDURE 04.25.10

OTHER DISTRICT WAREHOUSE SERVICES:

Please complete a Special Request for Warehouse Services Form (insert link) to request a service outside the scope of the Warehouse staff's regular responsibilities. These services would include:

  • The moving of equipment or furniture from one site to another (5 items or less that can be moved by a single person) insert reference to surplus and asset mgmt page and form?
  • Pick up and delivery of boxes to various sites which cannot be accommodated on the daily mail delivery
  • UPS shipments and vendor/supplier returns
  • Pick up of Bulk Mail supplies at the Post Office

Please allow a least five (5) working days for the scheduling and completion of your request. Special Requests are processed in the order they are received. URGENT matters (a request involving the direct well-being of a student, e.g. health and safety or Special Needs equipment) are handled on a case-by-base basis.

RECORDS STORAGE AND RETENTION:

Please see Purchasing Department link (insert here) for off-site records storage and retention information.

(add a reference and a link to district warehouse forms tab) 

IMPORTANT WAREHOUSE FORMS:

RETURN TO VENDOR FORM

RETURN TO WAREHOUSE STOCK FORM

SPECIAL REQUEST FOR WAREHOUSE SERVICES